• Proposal Coordinator - Senior Associate

    Job Locations US-VA-McLean
    Regular Full-Time
  • Overview

    What do you get when you bring together the brightest minds and place them into an exciting, fast-paced environment that fosters intellectual growth and rewards based on impact, not tenure?


    You get one of the fastest growing consulting companies in the United States. While we may be a new name in consultancy, we were born from a storied one. Guidehouse was founded in 2018 as an evolution of PwC Public Sector with a mission to help our clients deliver on their mission; providing bold new strategies that catalyze transformative results across all ends of the enterprise. We embrace brilliance. We embrace independence. Join us.


    This individual will support a Proposal Manager with proposal development activities, team communications, and document control to control the proposal development process.

    • Determines style, techniques and medium best suited to produce desired effects and conform with production requirements, or may receive specific instructions regarding these variables
    • Supervises the proposal publication process, including word processing, graphics, desktop publishing, and production for draft and final proposal production of all assigned proposals
    • Develops and updates plans, schedules, materials, and files; coordinates with other process specialists; helps with reviews
    • Coordinates graphics, desktop publishing, proofreading, and production support for all assigned proposals
    • Discusses graphics and text requirements at various stages of completion and makes necessary changes as determined by customer
    • Proofs work to minimize errors; reworks errors
    • Prepares and maintains proposal schedules and workspace
    • Creates cross reference matrixes, work packages, forms, and outlines
    • Performs compliance checks
    • Assists Proposal Managers in development and update of Proposal Management Plans as assigned
    • Assists proposal team members in use of the proposal template
    • Prepares archives of proposals following final submission
    • Maintains security and integrity of file proposal structure
    • Controls the distribution of proposals and related documents
    • Must be able to work extended hours, often with short notice, to meet deadlines. Extended hours may include late nights, early mornings, weekends and holidays
    • Demonstrate ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail


    Basic Requirements:  

    • Three or more years of experience working on proposals for U.S. Government contracts
    • Expert skill level with MS Word
    • Knowledge of Department of Defense (DoD), US Government structure and agency acquisition procedures

    Desired Skills:  

    • Skill level with PowerPoint, and Excel
    • Expert skill level with Adobe Acrobat Professional
    • Familiarity with Adobe CS6

    Additional Requirements

    • This position requires successful completion of a background check and employment verification.
    • The successful candidate must not be subject to employment restrictions from a former employer (such as a non-compete) that would prevent the candidate from performing the job responsibilities as described.



    Guidehouse is an affirmative action and equal opportunity employer. Employment decisions will be made without regard to race, color, religion, sex, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or other characteristics protected by law.


    If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.


    Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.


    Benefits include:

    • Medical, Rx, Dental & Vision Insurance
    • Personal and Family Sick Time & Company Paid Holidays
    • Parental Leave and Adoption Assistance
    • 401(k) Retirement Plan
    • Student Loan Paydown
    • Basic Life & Supplemental Life
    • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
    • Short-Term & Long-Term Disability
    • Tuition Reimbursement, Personal Development & Learning Opportunities
    • Skills Development & Certifications
    • Employee Referral Program
    • Corporate Sponsored Events & Community Outreach
    • Emergency Back-Up Childcare Program


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